Documentation
What Types of Documentation Are Required to Be Submitted?
The type of documentation submitted to the Water and Wastewater Treatment Program for review and approval of a project will vary depending on the characteristics of a particular project and the type of approval that is required. Typical documentation that may be required to be submitted for project approval includes:
- Copies of Operator's ADEQ Certificates
- Copies of other Agencies' Permits - For example:
- Arizona Department of Environmental Quality - APP, AZPDES, Reuse Permits
- Arizona Department of Water Resources - USF, WS, GSF, RW Permits
- Maricopa County Air Quality Department - Air Permits
- Design Drawings
- Engineer's Certificate Of Completion
- Engineering Calculations and Design Data
- Engineering Design Report
- Equipment Manufacturer's Literature
- Installation Test Report(s)
- MAG 208 Certification Documentation - For new wastewater treatment facilities or existing wastewater treatment facilities whose service area is being modified.
- Monthly Operations and Maintenance Report(s)
- Operations and Maintenance Manual
- Planning Documentation - For example, a master plan or capacity study.
- Regulatory Compliance Documentation
- Startup, Testing and Validation Report(s)
- Technical Specifications
- Testing and Operational Plans - For example:
- Blending Plan
- Pilot Testing Plan
- Start-up, Testing and Validation Plan
The initial submittal package for a typical Approval to Construct/Approval of Construction project will include:
- Design Drawings
- Engineering Calculations and Design Data
- Engineering Design Report
- Technical Specifications
The documentation submitted for an Approval To Transfer Ownership approval depends on the type and characteristics of the facility or system. Please contact a Water and Wastewater Treatment Program staff member to determine the documentation required to be submitted for a particular plan.
The initial submittal package for a typical Approval to Decommission/Approval of Decommissioning project may include:
- Design (Demolition) Drawings
- Engineering Calculations and Design Data
- Engineering Design (Decommissioning) Report
- Remediation Plan
- Technical Specifications
What is the Submission Sequence for Project Documentation?
The submission sequence of documentation for a typical project is as follows.
Planning/Regulatory Compliance Documentation Submittals
- MAG 208 Certification Documentation - Submitted with an Approval To Construct or Approval Of Proposed Plan application
- Planning Documentation (Master Plan Report, Capacity Study, etc.) - Submitted with an Approval To Construct or Approval Of Proposed Plan application
- Regulatory Compliance Documentation - Submitted with an Approval To Construct or Approval Of Proposed Plan application as dictated by the terms stated within a Consent Decree or other agreement
Design Documentation Submittals
- Engineering Design Report, Calculations and Design Data - Submitted with an Approval To Construct application
- Design Drawings - A set of preliminary design drawings are submitted with an Approval To Construct application
- The drawings may be submitted for review and approval as 90% or 95% complete drawings depending on the size and complexity of the project
- A set of final as-built design drawings are submitted with an Approval Of Construction application
- Technical Specifications - Submitted with an Approval To Construct application
Testing/Validation Plan Documentation Submittals
- Pilot Testing Plan - Submitted with an Approval of Proposed Plan or Approval to Construct application
- Start-up Plan - Submitted prior to the start-up of a facility or system as stipulated by the Approval to Construct certificate
- Blending Plan - Submitted with an Approval of Proposed Plan or Approval to Construct application
Post Construction/Pre-Startup Documentation Submittals
- Engineer's Certificate of Completion - Submitted after construction is complete with an Approval of Construction application
- Installation Test Report(s) - Submitted after construction is complete with an Approval of Construction application
- Copies of Other Agencies' Permits - Submitted prior to start-up of a facility or system as stipulated by the Approval to Construct certificate (Required copies of permits are specified for the particular project)
- Copies of Operator's ADEQ Certificates - Submitted prior to start-up of a facility or system
- Operations and Maintenance (O&M) Manual - A draft version of the O&M Manual is submitted after construction is complete with an Approval of Construction application
- The draft O&M Manual must contain startup, emergency and shutdown procedures as a minimum
- A final version of the O&M Manual is submitted after start-up has been completed and prior to a final Approval of Construction certificate being issued
Post Commissioning/Operations Documentation Submittals
- Pilot Testing Report - Submitted after pilot testing has been completed and prior to submission of a new project based on the pilot test data
- Initial Testing, Validation and Commissioning Report - Submitted after all start-up activities have been completed and prior to a final Approval of Construction certificate being issued
- Operations and Maintenance / Process Monitoring Report - Submitted after start-up has been completed and prior to a final Approval of Construction certificate being issued
What Are the Criteria Used for the Review of Submittals?
The following criteria are used for the review of submittals.
Planning/Regulatory Compliance Documentation Submittals
- MAG 208 Certification Documentation - Reviewed to verify compliance with all MAG planning and certification process requirements
- This submittal is only required for wastewater treatment plant projects, where a MAG 208 certification process is required (i.e. for new wastewater treatment plants or existing wastewater treatment plants whose service area is being modified)
- Planning Documentation (Master Plan Report, Capacity Study, etc.) - Reviewed as required to assure that all relevant planning issues are addressed
- Regulatory Compliance Documentation - Reviewed as specified by the regulations or as stipulated by a compliance order, settlement agreement or other legal instrument
Design Documentation Submittals
- Engineering Design Report, Calculations and Design Data - Reviewed to validate the design basis, verify regulatory compliance, assess system and operational impacts and establish the scope of the project
- Engineering Calculations and Design Data - Reviewed to verify equipment sizes and process design parameters
- Design Drawings - Reviewed for issues related to public health or safety, compliance with the rules and regulations, proper operations and maintenance, code requirements and good engineering practice
- Technical Specifications - Reviewed in conjunction with the Engineering Design Report and the Design Drawings to verify design adequacy
- Equipment Manufacturer's Literature - Used as reference information to validate equipment sizing and performance
Testing/Validation Plan Documentation Submittals
- Pilot Testing Plan - Reviewed to assure that the treatment process or equipment is properly tested and validated by the proposed plan
- Blending Plan - Reviewed to validate the method and the procedures used for blending
- Start-up Testing and Validation Plan - Reviewed to ensure that the start-up procedures are comprehensive and that the validation plan will adequately test the performance of the treatment process or system
Post Construction/Pre-Startup Documentation Submittals
- Engineer's Certificate of Completion - Reviewed to validate that the project has been properly supervised by a Professional Engineer registered in the State of Arizona and is certified as complete
- Installation Test Report(s) - Reviewed to validate that an installation has been properly constructed and tested and is ready for start-up
- Typical installation test reports are piping pressure tests, electrical wiring and motor tests, instrument calibration and loop tests, piping and equipment pre-commissioning disinfection test reports
- These tests are usually performed by the contractor during construction
- Copies of other Agencies' Permits - Reviewed to validate that all permitting requirements have been satisfied
- Copies of Operator's ADEQ Certificates - The Arizona Department of Environmental Quality Operator Certificates for all operations personnel assigned to or in responsible charge of a treatment plant and/or distribution or collection system are validated and verified to be in compliance with the rules and regulations
- Operations and Maintenance Manual - Reviewed to validate operations and maintenance procedures for the treatment facility or system for all normal and emergency operational states
Post Commissioning/Operations Documentation Submittals
- Pilot Testing Report - Reviewed to validate the proposed process or operational methodology
- Initial Testing, Validation and Commissioning Report - Reviewed to validate the performance of a treatment process or system (Operational logs and laboratory analyses may be required)
- Operations and Maintenance / Process Monitoring Report - Reviewed to validate compliance with the regulations to ensure that the plant is being operated and maintained efficiently